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Current Vacancies

IP Support (IP Administrator, Paralegal)

IP Administrator

Bristol, Sheffield, or Warwick

Job Ref
0174
Location
Bristol, Sheffield, or Warwick

About Us

Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich. Established more than 130 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.

We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships.

The Role

This is a full time permanent position based in Bristol, Sheffield or Warwick. Hybrid working options, including working from home, are available.

In this role, your responsibilities will include:

- Full secretarial support including all typing of documents including letters, emails, and patent specifications.
- Managing own and team inboxes, processing emails and post (both hard copy and electronic), updating our case management system and acknowledging receipt, where appropriate.
- Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.
- Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.
- Organising and prioritising own workload and keeping a level-headed approach in a busy working environment.
- Accurately following Withers & Rogers processes and procedures, and client specific processes and procedures where applicable.
- Producing/maintaining documentation to capture processes developed for key clients.
- Accurate preparation and processing of invoices, using e-billing systems where necessary.

About You

To join us as an IP Administrator, you’ll need:

- Good communication skills and ability to interact with all levels of internal and external contacts.
- Attention to detail and pride in work product.
- Ability to balance and prioritise workload, remain composed and level-headed during periods of particularly busy activity, and being proactive in helping other members of the team. Ability to manage an attorney's emails, judge urgency, and action as required.
- Good Microsoft package skills particularly Outlook, Word and Excel (essential), with ideally an understanding of case management systems and experience of following/generating standard procedures and templates for repeat tasks.
- The desire to learn and a willingness to become involved.
- Ability to work individually and within a team.

Your Rewards

- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment

Applications will be reviewed as they are received so early applications are encouraged.

We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.

If you think you have the skills to succeed, we would love to hear from you.

Function
IP Support (IP Administrator, Paralegal)
Status
Full Time
Type
Permanent
Hours
Monday to Friday, 9.00am - 5.00pm with an hour for lunch

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Operations

Marketing Administrator (12-month fixed term contract)

Bristol

Job Ref
0173
Location
Bristol

About Us

Withers & Rogers is one of Europe’s largest dedicated intellectual property law firms, with offices across the UK, Paris, and Munich. Established more than 140 years ago, we remain as passionate as ever about making intellectual property work to our clients’ best advantage. Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.

We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none. Our purpose is building trusting relationships and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships.

The Role

This is a full time, 12-month fixed term contract based in our Bristol office. Hybrid working options, including working from home, are available.

In this role, your responsibilities will include:
- Daily monitoring of the enquiries inbox, raising and distributing any enquiries, as appropriate
- Creating and circulating the weekly PR & Marketing email to the firm
- Organising meetings and co-ordinating diaries
- Conference support sending materials to international locations and working alongside marketing colleagues to co-ordinate online conferences
- International trip programme - processing of trip requests from start to finish including requesting and monitoring trip reports
- Updating GDPR permissions for all new additions to firms’ database
- Monitoring the bulk email system (CampaignMaster) inbox and actioning as appropriate

About You

To join us as a Marketing Administrator, you'll need:

- Demonstrable administration experience
- An analytical approach
- Strong organisational skills with the ability to recognise and meet deadlines
- Good communication skills and ability to interact at all levels
- A strong desire to learn and a willingness to become involved
- Ability to work individually and within a team

Your Rewards

- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment

Applications will be reviewed as they are received so early applications are encouraged.

We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.

If you think you have the skills to succeed, we would love to hear from you.

Function
Operations
Status
Full Time
Type
Fixed Term Contract
Hours
Monday to Friday, 9.00am - 5.00pm with an hour for lunch

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