Working with Us

Current Vacancies

IP Operations Services (Records, Renewals, Formalities)

Data Entry Administrator (2 month fixed-term contract)

Nationwide - Remote Working Options Available

Job Ref
109
Location
Nationwide - Remote Working Options Available

About Us

With offices in Bristol, Leamington Spa, London, Munich, Paris and Sheffield, Withers & Rogers are one of Europe’s largest dedicated intellectual property law firms. Established more than 130 years ago, we remain as passionate as ever about delivering the very best for our clients.

We are now seeking a Data Entry Administrator to join us on a two month fixed-term contract within our Records Department.

The Role

As an Administrator, you will provide high-quality and efficient support to the Records Manager and the wider Records Team.

In this role, your responsibilities will include:

- Case creation on data management system
- Validating case data on Patricia (the Firm’s patent records system)
- Opening new client name records
- Reporting official notices to clients regarding case statuses
- General assistance within the Records team and providing cover where necessary

The successful candidate will have the option of working from any of our offices in Bristol, Leamington, London or Sheffield, or from home.

About You

To join us as an Administrator, you will need:

- At least one year of experience in an administrative role
- A high level of accuracy and attention to detail
- Willingness to learn and pick up new systems
- The ability to use your initiative and demonstrate a proactive approach to work
- Good team working skills
- The ability to multi-task, prioritise and manage their time
- Strong IT literacy, particularly with Microsoft Office programs and database systems

Your Rewards

- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment

This is a great opportunity for a highly organised administrator to take the next step in their career with one of the largest intellectual property firms in Europe.

Function
IP Operations Services (Records, Renewals, Formalities)
Status
Full Time
Type
Fixed Term Contract
Hours
9am - 5pm with an hour for lunch


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Operations

Administrator (Part-Time)

London

Job Ref
0107
Location
London

Administrator (Part-Time)
London

About Us

With offices in Bristol, Leamington Spa, London, Munich, Paris and Sheffield, Withers & Rogers are one of Europe’s largest dedicated intellectual property law firms. Established more than 130 years ago, we remain as passionate as ever about delivering the very best for our clients.

We are now seeking an Administrator to join our London office on a part-time basis, working Monday to Friday, 11.00am – 2.00pm.

The Role

In this role, your responsibilities will include:

- Opening, scanning and distributing daily post
- Assisting with archiving legal documents
- Preparing and sending out UK, International and internal post
- Arranging and tracking couriers
- Being the main point of contact for post related queries across the firm

About You

To join us as an Administrator, you’ll need:

- The ability to work autonomously and take ownership of tasks
- A confident, proactive approach to working
- Impeccable time management and prioritisation skills
- Good general IT literacy and the ability to learn new systems with ease
- Experience in an office-based administration or front of house role is desirable

Your Rewards

- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Enhanced Parental Leave options
- Positive and welcoming work environment

So, if you think you have the skills to succeed, we would love to hear from you.

Function
Operations
Status
Part Time
Type
Permanent
Hours
Monday - Friday 11.00am - 2.00pm


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Secretary or Paralegal Support

Patent Secretary - Part Time

London

Job Ref
0110
Location
London

Patent Secretary - Part Time
London

About Us

With offices in Bristol, Leamington Spa, London, Munich, Paris and Sheffield, Withers & Rogers are one of Europe’s largest dedicated intellectual property law firms. Established more than 130 years ago, we remain as passionate as ever about delivering the very best for our clients.

We are now seeking a Patent Secretary to join our London office on a part-time basis, working 28 hours over 3 or 4 days.

The Role

In this role, your responsibilities will include:

- Preparing official forms for UK, European and international patent applications and some foreign patent applications
- Filing UK, European and International patent applications using standard procedures
- Performing fast, accurate audio typing using an electronic audio system for the production of letters, emails and patent specifications
- Arranging UK and foreign travel (arranging travel, visas and accommodation)
- Organising diaries and prioritising appointments
- Dealing with all incoming email and post correspondence
- Accurate and daily maintenance of Company’s computerised system (Patricia)
- Maintaining and submitting expenses

About You

To join us as a Patent Secretary, you’ll need:

- The desire to learn and a willingness to become involved in the work
- A proactive approach to work and the ability to think and problem-solve quickly
- Demonstrable experience of prioritising a heavy workload and managing time effectively
- Demonstrable experience of multitasking and forward planning
- Excellent organisational skills
- The ability to manage an Attorney's emails, judge urgency and action as required
- A track record of generating standard procedures and templates for repeat tasks
- Patent administration experience is preferred

Your Rewards

- Competitive salary
- Benefits such as healthcare cash plan and additional holiday purchase scheme
- Flexible working options
- Enhanced Parental Leave options
- Positive and welcoming work environment

So, if you think you have the skills to succeed, we would love to hear from you.

Function
Secretary or Paralegal Support
Status
Part Time
Type
Permanent
Hours
This is a part-time position working 28 hours a week, over 3 or 4 days.


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